Your information.
Your choices.

RoleInvite ("RoleInvite", "we", "us", or "our") provides a hiring platform where candidates maintain a reusable private profile, employers create structured roles, and a candidate decides whether to share their profile for a specific matched opportunity.

This policy applies to roleinvite.com, related account-setup pages, and RoleInvite candidate and employer services. An employer may have its own privacy obligations after a candidate deliberately shares information for a role. The employer's separate handling outside RoleInvite is governed by its own policies and applicable law.

With an employer chosen for a role. A candidate profile is not made browsable. RoleInvite shares it only after the candidate confirms interest and provides role-specific sharing consent. Access may then be provided to the employer’s authorized hiring-team members and approved recruitment partners assigned to that role or candidate. The shared information may include the profile, selected resume, match evidence, and the contact details the candidate chooses. Workspace membership is granted by exact invitation and role—not by a shared email domain.

With service providers. We use providers for hosting, database and file storage, security, email delivery, monitoring, document processing, and analytics. They receive only the information reasonably needed to provide their service and are expected to protect it under contractual and legal obligations.

For legal or organizational reasons. We may disclose information when reasonably necessary to comply with law, protect people or the service, investigate misuse, or support a merger, financing, acquisition, reorganization, or sale of assets subject to appropriate safeguards.

No sale of personal information. RoleInvite does not sell candidate profiles or personal information, and does not use Google Analytics for targeted advertising or remarketing.

RoleInvite uses essential cookies and browser storage for authentication, security, session continuity, interface settings, and other features necessary to provide the service. These controls cannot always be disabled without affecting functionality.

Google Analytics may set first-party analytics cookies such as _ga. We store your analytics preference in this browser under roleinvite_analytics_consent so the choice continues across visits. Clearing browser data may reset that preference to the default enabled state.

We retain information for as long as it is needed to provide RoleInvite, maintain the hiring and consent record, meet legal or security requirements, resolve disputes, and enforce agreements. Retention depends on the type of information and why it is held.

• Replaced or removed raw documents: eligible for permanent deletion after 365 days.
• Candidate document-processing records: normally deleted after 90 days.
• First-party product analytics: normally retained for up to 395 days.
• Notification and operational diagnostics: normally retained for up to 90 days.
• Consent, access, capacity, status, and outcome audit facts: may be retained for up to seven years, with direct personal content redacted after verified erasure where appropriate.
• Legal holds: relevant information may be retained until the documented hold is released.

Google Analytics data follows the retention settings maintained in our Google Analytics property and Google's applicable deletion processes. Aggregated or de-identified information that no longer identifies a person may be retained for longer.

Depending on your location and relationship with RoleInvite, you may have rights to access, correct, export, or delete information; withdraw consent; object to or restrict certain processing; and appeal or complain to an appropriate authority.

Candidates can update normal profile information directly, pause matching, hide particular employers, inspect role-specific shares, withdraw future access, and submit correction, export, or deletion requests from Privacy & controls in the candidate workspace. Withdrawing role-specific sharing consent prevents future employer access through RoleInvite but does not automatically erase the historical fact that consent and hiring actions occurred.

Anyone can disable Google Analytics through Analytics choices. To exercise another privacy right, use the account controls where available or contact us. We may need to verify identity before completing a request.

We use administrative, technical, and organizational safeguards designed to protect information, including access controls, account verification, private document storage, audit records, and operational monitoring. No online service can guarantee absolute security, so you should also protect your password and account access.

RoleInvite and its service providers may process information in countries other than the one where you live. Where required, we use contractual, organizational, or other recognized safeguards for these transfers.

RoleInvite is not directed to children. If you believe a child has provided personal information without appropriate authorization, contact us so we can investigate and take appropriate action.