Skip to main content
RoleInvite
Get started

Screen-by-screen employer walkthrough

See every click.
Understand every result.

Follow Northstar Systems as it hires one Senior QA Automation Engineer. Each step shows the real workspace structure, the CTA to use, what the system changes, and which screen comes next.

Start the walkthrough Read the workflow rules

Example hiring campaign

Senior QA Automation Engineer

Northstar Systems · Bengaluru · 1 opening

9 screens
1–3

Build

Create and open the Role

4–7

Review

Open capacity and assess consented candidates

8–9

Continue

Open another round or close with an outcome

The previews use the current screen hierarchy and exact CTA labels. Non-essential fields are condensed so the next action stays easy to find.

One realistic example

From an empty draft to a recorded hiring outcome.

The highlighted teal control is the next action. Every explanation below reflects the current application behavior.

Step 1 of 9 · Hiring Roles

Start a private hiring campaign.

From Hiring Roles, select Create a role. It is available in both the page header and the global employer header.

What happens

The New Role screen opens. Nothing is public and no candidate can see this work yet.

Next screen: New Role →
roleinvite.com/employer/jobs
RoleInvite
NS

Role portfolio

Hiring roles

Choose the specific hiring campaign you want to manage.

Create a role
Current 0 Drafts 0

No current hiring Roles. Create a new Role to start a hiring campaign.

Hiring Roles screen with Create a role highlighted
Step 2 of 9 · New Role

Create the private draft.

Add a JD when available, confirm the title and category, then select Continue to Role setup.

What happens

RoleInvite creates a private draft and opens its five-part setup workspace. A JD can prefill supported fields, but the employer still reviews them.

Next screen: Role setup →
roleinvite.com/employer/jobs/create
RoleInvite
NS

New hiring campaign

Private draft

Create a new Role.

Role title

Senior QA Automation Engineer

Role category

Software Engineering

JD attached · senior-qa-engineer.pdf

Private · used to prefill editable fields

Continue to Role setup →
New Role screen with Continue to Role setup highlighted
Step 3 of 9 · Role setup

Complete readiness, then open the Role.

Finish Role details, workplace and pay, match requirements, and review process. When all checks pass, select Open Role when ready.

What happens

The status changes from Draft to Open and matching begins. Opening the Role does not send invitations until review capacity is opened.

Next screen: Candidate rounds →
roleinvite.com/employer/jobs/ROLE-2026-0042/edit#review-open
RoleInvite
NS

Role setup · ROLE-2026-0042

Senior QA Automation Engineer

Draft
01 Details 02 Workplace 03 Requirements 04 Review 05 Review & open
✓

This Role passes its readiness checks.

Required setup, access, structured skills, and review process are complete.

Open Role when ready →
Role setup final review with Open Role when ready highlighted
Step 4 of 9 · Rounds & capacity

Commit only the capacity you can review.

Choose a maximum review capacity—10 in this example—then select Open candidate round.

What happens

Round 1 opens and delivery can reserve up to 10 places. RoleInvite sends only to candidates who pass current matching and delivery checks.

Next screen: Round delivery state →
roleinvite.com/employer/jobs/ROLE-2026-0042/rounds
RoleInvite
NS

Open round 1

Set a realistic review commitment.

Every live RoleInvite reserves one place while the candidate decides.

How many interested candidates can you review?

5 review places
✓ 10 review places
15 review places
20 review places
25 review places
Open candidate round →
Candidate rounds screen with capacity 10 selected and Open candidate round highlighted
Step 5 of 9 · Wait state

No employer click is required here.

Only three candidates currently qualify, so the Role card shows 3 / 10 and 3 awaiting a response. Their identities remain private.

What happens automatically

Each candidate has 48 hours. When Maya accepts and consents, her place becomes Submitted, the employer receives an email, and Needs review becomes 1.

Next screen after acceptance: Pipeline →
roleinvite.com/employer/jobs
RoleInvite
NS

Software Engineering · ROLE-2026-0042

Senior QA Automation Engineer

Bengaluru, India · 1 planned opening

Open

Needs review

0

In process

0

Current round

1

Round 1 review capacity

0 submitted · 3 awaiting a response

3 / 10

Hiring Roles screen showing three of ten capacity places awaiting candidate responses
Step 6 of 9 · Candidate pipeline

Open the consented submission.

After Maya accepts, open the Role’s candidate pipeline and select Review beside her submission.

What happens

The consented profile and match evidence open. The first visit automatically records Viewed by Employer without requiring an extra status click.

Next screen: Candidate review →
roleinvite.com/employer/pipeline?role=ROLE-2026-0042
RoleInvite
NS

Candidate pipeline

Senior QA Automation Engineer

ROLE-2026-0042 · Open
Needs review 1 Waiting 0 In process 0
MP

Maya Patel

QA Automation Engineer · 6 years

Submitted

Due in 3 working days

Review →
Candidate pipeline with Maya Patel review action highlighted
Step 7 of 9 · Candidate review

Record the next real status.

Review Maya’s consented profile and match evidence. Choose the genuine next status, then select Save progress and notify.

What happens

The status is added to immutable history and the candidate receives an update. Repeat this as the process moves through review, shortlist, interview, offer, and final outcome.

Next screen when work is controlled: Round 2 →
roleinvite.com/employer/submissions/maya-patel
RoleInvite
NS
MP

Candidate for Senior QA Automation Engineer

Maya Patel

QA Automation Engineer · 6 years

Viewed by Employer

Why this Role matched

✓ Playwright confirmed ✓ Python test automation ✓ Salary aligned

Candidate progress

Under Review ⌄
Save progress and notify →
Candidate review screen with Save progress and notify highlighted
Step 8 of 9 · Round 2

Open another round only when unlocked.

When every next-round rule passes, choose new capacity, confirm This role remains open, then select Open next round.

What happens

The previous round closes and Round 2 opens with a new capacity commitment. Fresh matching and invitation delivery can begin.

Final screen: Close Role →
roleinvite.com/employer/jobs/ROLE-2026-0042/rounds
RoleInvite
NS

Next-round control

Round 2 eligibility

Active candidate processes 1 / 2 · rounds used 1 / 2

Unlocked

New review capacity

5review places
10review places
15review places
✓

This role remains open.

The team can review another complete round.

Open next round →
Round 2 eligibility screen with Open next round highlighted
Step 9 of 9 · Final outcome

Close the campaign with a permanent record.

After Maya is recorded as Hired and the campaign is complete, choose the closure outcome and reason, then select Close Role.

What happens

The Role becomes read-only in Hiring history. Unanswered invitations are cancelled, holds are released, and the campaign keeps its rounds, decisions, and final outcome.

Create employer account
roleinvite.com/employer/jobs/ROLE-2026-0042#role-controls
RoleInvite
NS

Role workspace · ROLE-2026-0042

Senior QA Automation Engineer

Open

Permanent action

Close Role

Outcome

Filled ⌄

Reason

Maya accepted the offer

Close Role
Role controls screen with Filled outcome and Close Role highlighted

Use both guides together

Screens show where. Rules explain why.

Use this walkthrough when completing a task. Use the workflow guide when you need definitions, capacity rules, dashboard meanings, or Round 2 eligibility details.

Open the workflow guide